Maryville Academy has an opening for full-time Administrative Assistant in our Center for Children working with our Crisis Nursery and Children’s Healthcare Center. Excellent benefits. Chicago - 60634

Yearly Pay Range: $37,000-39,000

About Maryville Academy

Maryville is a human services organization established as an orphanage by the Archdiocese of Chicago following the Great Chicago Fire of 1871. As a child care organization rooted in Catholic social teaching, Maryville is dedicated to the preservation of the dignity of children at every age. Our mission is to help children and families to reach their fullest potential by empowering intellectual, spiritual, moral and emotional growth. Our six service areas include: Behavioral Health, Early Childhood, Educational Services, Family Services, Jóvenes Adelante (Youth Moving Forward) and Residential Services. Our services are offered in Chicago, Bartlett and Des Plaines. We offer many opportunities for growth, a rewarding experience and an excellent benefits package.

About the Crisis Nursery and Children's Healthcare Center

The Maryville Crisis Nursery provides free short-term care for children of families who are experiencing a severe disruptive crisis or a family emergency or to prevent that crisis from happening. Children ages newborn through six years receive round-the-clock childcare, up to 72 hours a stay. This safe and nurturing environment is designed to protect them from harmful experiences and the damaging effects of trauma. Issues that bring families to the Maryville Crisis Nursery include unemployment, parental illness or hospitalization, poverty and homelessness.

Maryville’s Children’s Healthcare Center is a long-term care facility that provides specialized clinical care for medically fragile children, also known as medically complex, as well as children who have suffered an accident or illness and now require transition care, ages newborn through 21. The Center provides care to patients who may be technology-dependent (e.g., ventilator care, apnea monitoring) and training for parents, caregivers, and siblings to help them become more confident when attending to the fragile child’s specialized needs.

About the Administrative Assistant Position

Supporting the programs, the individual in the Administrative Assistant position will coordinate and execute office/administrative functions in order to assist with maintenance of the day to day facility changes.

Essential Functions:

• Exhibits professional courtesy and tact when interacting with callers and visitors.
• Answers telephone; answers questions within bounds of delegated authority.
• Collects Medicaid documentation daily. Assures Medicaid documentation on each child is accounted for. Enters required data into computer system daily if applicable.
• Forward Medicaid documentation to Data Entry Technician at Des Plaines Campus. If applicable.
• Maintains files and records on site.
• Sets priorities and completes assigned task(s) by required deadlines.
• Opens, sorts and distributes mail.
• Maintains adequate level of supplies and material needed for effective office operations.
• Schedule appointments, make reservations and maintains calendar.
• Review invoices, settle discrepancies with suppliers and code invoices to the proper department general ledger account. Establish new supplier accounts if separate from Des Plaines Campus accounts.
• Support in processing biweekly payroll.
• Participates in continued performance quality improvement
• Other duties as assigned

Position Requirements

Minimum Requirements

• High School diploma or GED; Bachelor degree preferred.
• Three years of related clerical experience preferred.
• Ability to type at least 55 WPM.
• Strong verbal, organizational, interpersonal and time management skills.
• Must possess the ability to communicate effectively, verbally and in writing.
• Strong computer skills; familiarity with Microsoft Office, Lotus and e-mail operations.

Physical Demands:

• Required to frequently sit, stand, bend, stoop and walk, sometimes for extended periods.
• Required to lift/ move objects weighing in excess of 20 pounds.
• Must have visual, hearing, and learning capabilities sufficient to perform the essential functions defined above.
• Work is performed in designated administrative office settings.
• Duties may involve contact with youth who may be threatening, aggressive and/or under the influence of drugs or alcohol.
• Must be flexible and available to work additional hours when necessary.
• May be scheduled to work on weekends and/or holidays

Why Join the Maryville Family?

Maryville offers all full-time employees:

• PPO health insurance options
• Vision Insurance
• FSA and HSA
• 403(b)
• Paid vacation and sick days
• 9 paid holidays a year
• After one year of service you will be eligible for dental insurance, long term disability and life insurance and tuition reimbursement.

For more information about all of the services that Maryville provides, please visit our website at www.maryvilleacademy.org.

Maryville Academy is an Equal Opportunity Employer. No applicant for employment shall be discriminated against because of age, race, color, religion, sex, marital status, national origin, veteran status or disability.